District Test Security Procedures
Details Published: 22 April 2014 Except for practice test materials, all state-mandated state assessments (including any and all materials developed for use in any test form) are secure. It is not permissible to reproduce any of this material or cause it to be reproduced in any format. It is illegal to reveal any such secure materials or facsimiles to students and/or to use the material in any way to prepare students for the tests or to assist students who failed the tests. Only authorized personnel should be in the room during testing; members of the media and other “interested” adults may not be present during the proficiency administration. Only those people identified by the district as authorized should ever see the tests. Authorized individuals include coordinators and proctors, as well as students taking the tests. All used and unused materials must be accounted for and returned.
Security violations are not limited to but include:
- Reviewing the test before the administration or creating study guides based upon questions from the test.
- Looking ahead at other test subjects printed in a test booklet when monitoring a test.
- Photocopying, discussing test questions, or describing the test to students, media or general public
- Altering student responses in any way.
- Indicating in some manner to a student that an answer is incorrect, blank, or deficient.
- Unauthorized persons being present during a test administration.
PERSONNEL AUTHORIZED TO BE PRESENT DURING TESTING
The following people are authorized access to the secure test materials for the purpose of shipping and receiving, storing and securing, and/or test administration:
District Test Coordinator
Building Test Coordinator
Principal and/or Assistant Principal
Director of Curriculum and Instruction
Test Administrators (Licensed Staff Members)
Proctors and/or persons providing accommodations (if needed)
HANDLING AND TRACKING OF TEST MATERIALS
All test materials will be handled according to the specifications provided by the Ohio Department of Education (ODE) in its District Test Coordinator’s Manual, its Building Test Coordinator’s Manual, and its Administration Manual. The District Test Coordinator will receive the test materials at the Board of Education Office. The District Test Coordinator will reconcile the test materials with the packing slips without opening the shrink-wrapped test materials. Any discrepancies will immediately be reported to the ODE. The test materials will be secured in a locked location until they are shipped to the Building Test Coordinator. Test materials will be shipped to the Building Test Coordinator as soon as possible, and he/she will again reconcile the materials with the packing slips. Any discrepancies will be reported immediately to the District Test Coordinator. The materials will then be secured in a locked location until they are to be distributed for testing. Every day, after testing, the materials will be returned to the Building Test Coordinator, who will reconcile incoming materials with those sent out. Missing materials will be located immediately. If materials cannot be located, the District Test Coordinator will be notified. The procedures described under Test Security Violations will be followed if the materials cannot be located or if a suspicion of a security breech exists. The materials will be stored in a locked location until they are distributed for the next testing cycle. Upon completion of regular testing, the Building Test Coordinator will package answer documents, test booklets and all other testing materials according to guidelines provided in the BTC manual and return to the District Test Coordinator. The DTC will arrange for shipment of completed answer documents to be scored according to guidelines provided in the District Test Coordinator’s Manual. Upon completion of make-up testing, the Building Test Coordinator will return completed answer documents for scoring and other testing materials to the District Test Coordinator. Unused test materials will be sent back to the District Test Coordinator at the Board of Education office. The District Test Coordinator, following the guidelines provided by the ODE, will ship the materials not to be scored to the specified location.
TEST SECURITY VIOLATIONS
Any suspicion of test security should be reported immediately to the Building Test Coordinator, who in turn will report it to the District Test Coordinator. The District and Building Test Coordinators will conduct a thorough investigation by meeting with any involved parties, which could include a test administrator and/or student(s) to ascertain the validity of the suspicion. For district personnel, any involvement in a breach of test security (such as sharing test questions with unauthorized persons or helping a student with test answers) may result in invalidation of test scores, suspension of a certificate or license, contract termination, and/or prosecution. Investigations involving security violations must be documented and submitted to the ODE within ten (10) days of the allegation.
PROCEDURES TO INVALIDATE SCORES
Reasons to invalidate test scores may include breech of test security, students cheating on the test, and use of improper aids (i.e., non-approved calculators or non-administration of approved accommodations). When suspicion of testing abnormality occurs, the Building Test Coordinator should immediately notify the District Test Coordinator. An investigation will occur involving the District Test Coordinator, Building Test Coordinator, Test Administrator, and student(s). The sole purpose of the investigation will be to determine if a testing breech has occurred. If it is determined that a test should be invalidated, the District Test Coordinator will follow the procedures to invalidate scores that are provided in the District Test Coordinator’s Manual. Parents will be notified the investigation and its results.
COMMUNICATION OF TESTING PROCEDURES
The District Test Coordinator and/or Building Test Coordinator will review testing procedures with all Test Administrators and Proctors yearly prior to test administration. Access to testing rules as established by Ohio Statewide Assessment Program Rules Book will be given to all testing personnel. The testing security procedures for district personnel will be posted on the district website.